Assistant to the Executive Producer

Pilobolus is seeking an energetic, good-humored and motivated individual to assist in the planning, organization and day-to-day administrative operations of the Executive Producer’s New York City office. The person in this position would support many different kinds of projects over the course of the year, live performances, films, fundraisers, education programs and collaborations with outside artists from all disciplines. Environment is fast-paced, creative and highly collaborative. Reports to the Executive Producer.

Responsibilities include:

● Drafting letters and email correspondence

● Manage Executive Producers schedule and to-do lists

● Note taking and agenda preparation for meetings

● Keeping track of operational office needs

● Coordinating travel arrangements and preparing expense reports for Executive Producer

● Maintaining and updating files and archives

● Coordinating hospitality events, including receptions, dinners, tours, etc.

● Conducting research as appropriate to projects or initiatives within the producing office

● Occasionally attending various company programs, such as previews and special events, at times in evenings or on weekends

● Occasional day travel to the Connecticut office may be required

A successful candidate will have:

● Bachelor’s degree in arts, liberal arts, or business administration

● 3+ years experience in a performing arts, marketing, or advertising administrative office

● Great attention to detail, proactive, self-motivated

● Experience in a position with responsibility for direct support of an executive

● Exceptional written and oral communication skills

● Ability to communicate effectively and project a professional image when giving and taking information in writing, in person and over the phone

● High level of proficiency with Microsoft Word, Excel, PowerPoint, Keynote, and Google Apps. File compression, simple video editing and Adobe Suite a plus

● A driver’s license and confidence driving a car

● High level of interpersonal skills and ability to handle sensitive and confidential matters with discretion and responsibility

● Ability to assess and manage multiple competing priorities and work well under pressure; Excellent time management, problem solving and analytical skills; Ability to complete multiple projects successfully

● Ability to work independently and as part of a team

● Flexible character and a great sense of humor

● A passion for Pilobolus’s mission

How to apply?

Email: jobs@pilobolus.org

We offer a competitive salary and a generous benefits package. Please send cover letter that clearly states relevant experience as well as your interest in the position and the organization, and resume, via email to jobs@pilobolus.org with “ Assistant to the Executive Producer– [FIRST AND LAST NAME]” in the subject line. No phone calls, please. Position available immediately. Applications will be accepted until position is filled.